Event Fees & Rules
Please read this page in its entirety and refer back as changes DO occur.
Please read this page in its entirety and refer back as changes DO occur.
At All NC Pagans Outdoors events we intend to promote an atmosphere of serenity, fellowship, community and family. It is the intent for our gatherings to be a safe and enjoyable time for all ages and all paths.
Out of Respect and Consideration for ALL attendee's we request the following:
1. Please keep discussions in mixed company to appropriate language and appropriate content.
2. Please keep discussions around the Balefyre to a minimum volume after the majority of people have retired for the evening.
3. Please give proper reverence to the Balefyre. This means that all combustible substances (I.E. cigarette butts and trash) other than wood being used in the fire be disposed of properly.
Again, with that stated, it is our intent to promote a spirit of serenity, fellowship, and reverence toward the Goddess and ALL her creatures at NC Pagans Outdoors events.
The following guidelines are in no particular order and are subject to change without notice.
YOUNG ADULTS
AND CHILDREN ATTENDING WITH PARENTAL APPOINTED GUARDIANSHIP
The following guidelines apply to Young Adults (Minors between the ages of 16 and 18) that may be interested in attending NC Pagans Outdoors events without Parental supervision that can carry themselves with some amount of dignity and to all children under 18 that are attending without their parents.
1. Young Adults and Children (under 18 years of age) Attending With or Without Supervision are required to have the Registration and Release of Responsibility Forms filled out completely prior to an event to be allowed attendance to the event. Likewise ANYONE under 18 attending must have express written permission from their parents to be presented at the gate.
2. Consumption of Alcohol or other controlled substances by minors is ILLEGAL and will be cause for dismissal without return to future events unless attending with a Parent or Guardian.
3. Young Adults (ages 16-17) attending without supervision are expected to be respectful of all persons in attendance.
CHILDREN
NC Pagans Outdoors events are Child/ Family Friendly and we encourage families to bring their children. We have made many efforts to include children in our activities.
Children are encouraged to attend workshops and activities unless otherwise stated as "Adult". Elchenburg is a beautiful site and full of places to run, jump and play. Parents are encouraged to bring glow sticks and other accessories for kids to play with after dark. A Childcare Sharing Program is available for the few workshops and activities that are designated "Adult". To be fair, ALL parents that make use of the Childcare Sharing Program will be required to volunteer some of their time as well.
Volunteers are welcome to set up special children's activities.
Please bear in mind that children's activities should be of an earth-based nature – this will be an all paths gathering. Please remember that not all parents will necessarily agree with your personal philosophy…also there will be an activity idea notebook available.
If you are bringing your children, Children 11 and under are free with a paying adult (max 2 free kidlets per paying adult) and will be exempt from pre-registration fees.
FEES FOR ATTENDANCE
Group Rates are Negotiable for groups of 15 or more
It is our sincere wish to keep the cost of all NC Pagans Outdoors gatherings as low as possible to all attending, and are fully aware that quite a bit of it will come out of our own pockets. This personal expense is worth it to us to see the events continue to flourish and have the fellowship, friendship and growing community it will bring.
The fee's charged at NC Pagans Outdoors events go to cover the costs of gatherings/campout expenses, provided meals and other misc. expenses that help us to bring you the best events that we can.
To help us to bring you the best events PRE-PAID registrations are strongly requested.
PAGAN WILDERNESS WEEKEND 2012
***THE FOLLOWING FEE'S ARE FOR PWW ONLY***
Deadline to pre-pay is June 8th
Pre-paid Fees Thurs(or Fri)–Sun
Age 12 and up)
$25.00 per person w/o feast
$30.00 per person w/ feast
Family Rate Thurs(or Fri)–Sun
(2 adults+2 children 12 and up)
$90.00 w/o feast
$110.00 w/ feast
Weekend Rate Thurs(or Fri)–Sun
non-prepaid/at the gate
Age 12 and up
(feast option not available at the gate)
$40.00
Day Rates (Age 12 and up)
Friday or Saturday = $15.00
$5.00 11 and under
Saturday Only Day Trip/Camping
$25.00 per person
$5.00 11 and under
FEE'S FOR HOCUS POCUS FOCUS 2012
$30 per person at the event ($20.00 if you pre-pay) Children 11 and under are free with a paying adult (max 2 free kidlets per paying adult)
For more information please visit the specific event page.
Adult Registration fees, including feast, must be paid if you intend for your children (under 11) to eat Saturday morning breakfast or feast.
For those of you who would love to join us at our next event but prefer not to camp with us, there are multiple hotels within a 10 mile radius of the event site.
Hotels near site http://tinyurl.com/hotels-near-site
Feast Information for PWW
Seating space in the Feast Pavilion is limited to about 80 people, but ground space is available. There is essentially no limit to the number of people who can be fed Saturday night's feast; however Pre-paid pre-registrations (suggested for an accurate head-count and to help us to cover the costs of the food) are strongly suggested.
FOOD AND DRINK
(Hocus Pocus Focus will have 4 meals on a $20.00 meal plan for 2011); If We Build It is "Tent to Table Pot Luck. For further information on either of these events please visit there respective pages)
PWW, with the exception of the 2 provided meals, will still be a bring your own food and beverages and prepare it yourself gathering. NC Pagans Outdoors events do not have a central area for storing and preparing personal food items. You will have to provide your own coolers and ice, as well as a way to distinguish your property from everyone else's. Also remember to bring a portable grill. (We realize this is a little elementary, and do not in any way, shape or form wish to insult anyone's intelligence. We just know from personal experience that sometimes little things like that get overlooked in the packing rush.) Due to animals in the vicinity, Putting your food items in your trunk overnight is suggested. We will be providing a breakfast on Saturday morning, of mostly fruit and/or grain products.We will also be having an after ritual feast on Saturday evening.
For those of you who enjoy camping but don't want to partake in the fun of cooking over camp fires there are multiple restaurants nearby.
Restaurants near site
http://tinyurl.com/Restaurants-near-site
Consumption of Alcohol, in moderation and in responsible quantities (for the safety of all attendee's), is allowed at all NC Pagans Outdoors camping events .Please refrain from getting sloppy drunk. While we personally are not against social drinking, we simply feel it is not a good idea to have so many people, who do not know each other well, getting overly intoxicated. We also feel we would rather get "drunk" on the spirit of fellowship.
ENTERTAINMENT
WORKSHOP SUBMISSIONS ARE NOW BEING ACCEPTED FOR PWW AND HPF.
Even if you have an idea for a workshop and haven't been able to finalize your ideas, please present them at the event as you register and we may still include your presentation if we have the room.
It is our hope that some of you attending will show willingness to share the knowledge and abilities the Goddess has given you by leading a workshop. Any and all ideas are welcome. In an effort to keep the costs down for everyone, we will not be able to give monetary compensation, thanks and recognition will of course be given.
Anyone interested in doing a workshop please e-mail Chris at dragonzmajick@yahoo.com or Teresa at ladypuma01@yahoo.com (PLEASE PUT "PWW 2012" IN THE SUBJECT LINE)
Everyone that the Goddess has given musical talents is strongly urged to bring their instruments. Remember NC Pagans Outdoors events are Pagan Gatherings.
BRING YOUR DRUMS and Other Instuments!!!!!!!!!
One of the things we have done in previous years and would like to see again at this years gathering is our "Jam around the Balefyre." Anyone bringing instruments are welcome to play them anywhere and at any time they wish (with exceptions being during workshops, speakers and rituals) so long as it doesn't disturb others in the camp.
RAFFLE (PWW ONLY)
We will of course be having a raffle again this year. Our artisan members are encouraged to ask the Goddess, or their favorite crafting deity, to help them make something special to donate towards this raffle. Again if you have something special you are interested in donating towards this please e-mail Teresa at ladypuma01@yahoo.com . Vendors please remember to, as part of your fees, set aside an item for raffle.
VENDOR AND INFORMATION BOOTHS
VENDOR INTEREST IS OPEN
The Pagan Community has spoken and we listened:
***Pagan Wilderness Weekend has VENDORS!!!***
Pagans tend to enjoy vendors that specialize in items that you normally wouldn't find anywhere else. With that thought in mind, we will be making every effort to have vendors that specialize in handmade items. Vendors must be pre-paid and registered prior to the event. For Vendor Fees and other important information please visit the Vendors and Info Booths Page.
If you are interested in vending at this years Pagan Wilderness Weekend or if you have any questions concerning vending, email Chris at dragonzmajick@yahoo.com or Teresa at ladypuma01@yahoo.com As Soon As Possible. There are a limited number of spaces for vending so get in touch with us ASAP.
Just in case our vendors for this year event aren't enough, or you just can't find the right item for that special someone, here is a link to flea markets nearby
Flea Markets near site
http://tinyurl.com/flea-markets-near-site
WEAPONS
NC Pagans Outdoors events are a peaceful gatherings. Weapons, of any kind which are solely used as, or intended to be used as, weapons are banned from this event. Weapons, of any kind, that can have a duel purpose as ritual items or for ceremonial use are welcome but must be peace tied (visibly tied securely or positively retained) at all times unless being used for ritual or ceremonial purposes and must be re-peace tied after use. In general, Pagans/Wiccans tend to be relatively passive people, so we do not see this as being a problem. NC Pagans Outdoors does not consider guns to have duel purpose under these guidelines. Camp tools are of course welcome for the use that they are intended.
LEAVE NO TRACE
For NC Pagans Outdoors purposes, "Leave No Trace" is an effort to lower or eliminate the human footprint that we create with garbage and debris. NC Pagans Outdoors has always attempted to leave our event sites over the years in as good or better condition than when we showed up. This effort has always been left to a select few who, out of devotion and dedication, walked the campsite in grids and picked up all the left over debris. While this "norm" will continue, in an effort to take some of that responsibility out of the hands of the few and give it to the whole of the community, NC Pagans Outdoors "Leave No Trace" policy will have a few guidelines. We hope these guidelines will clarify our expectations and provide a deeper understanding of our intent.
Campers will be expected to respect Mother Earth during this function. We will be leaving the camp area in the same if not better condition as when we came. All trash, cigarette butts, etc. should be policed by one-self. Please keep in mind that you are not only a representative of the Goddess, but also a representative of the group as a whole.
NC Pagans Outdoors' "Leave No Trace" Policy Guidelines
1. Each Attendee, at on site registration, will receive 1 heavy duty garbage bag.
2. Each Attendee will be responsible for taking away all debris, garbage, cigarette butts and other waste that they produce during the event.
PETS
Pets are allowed at Elchenburg but, must be leashed or otherwise restrained. Please be respectful of others and DO NOT engage your pets with other's pets.
ALSO Please bring wood as we will not be able to down trees and such for the fire.
If you have any questions or ideas concerning Pagan Wilderness Weekend or any of our events please email: Chris Hansen at dragonzmajick@yahoo.com or Teresa Hansen at ladypuma01@yahoo.com
**PLEASE PUT NCPO IN YOUR SUBJECT LINE**
NC Pagans Outdoors events have always been, a time when Pagans and People of Earth Based Paths get together in the great outdoors for a fun filled weekend of camping, workshops, drumming, food, fellowship, community and fun for the whole family.
2012 will be no exception!!!! We look forward to including you with us for our 2012 season.